Registrar

• Oversee all student registration, add/drop, withdrawal, and course scheduling processes.
• Approve and maintain official student files, including opening, closing, and archiving records in accordance with retention policies.
• Process transcript requests, enrollment verifications, and graduation certifications.
• Certify student eligibility for graduation, ensuring compliance with institutional and accrediting body requirements.
• Prepare commencement lists and ensure accurate reporting of graduate outcomes.
• Maintain confidentiality and security of records in compliance with FERPA and institutional policies.

• Administer required reporting of student data to the U.S. Department of Education, State Boards and Accrediting Commissions (e.g., ACCSC)
• Prepare and submit institutional, state, and federal reports, enrollment data, and completion statistics.
• Ensure all documentation required for internal, accrediting, and state audits is accurate, timely, and complete.
• Monitor records for compliance with SAP (Satisfactory Academic Progress), financial aid regulations, and institutional policies.
• Maintain accurate student files by auditing new student folders within 14 days of class start and tracking missing documents until resolved.

• Monitor daily attendance, excessive absences, and academic progress, submitting notifications and early alerts to the Director of Education for review.
• Provide quarterly transcript audits to ensure accurate reporting of grades, attendance, and SAP.
• Generate weekly reports (e.g., Drop/Add, Status Change, Attendance Summary, and School Status Reports) for campus leadership.
• Accurately update VIAS (or other student information systems) with academic data, ensuring real-time accuracy for student tracking.

• Provide students with access to records, transcripts, and enrollment services in a professional, service-oriented manner.
• Research and resolve student disputes related to records, grades, or enrollment status in collaboration with the Director of Education.
• Support faculty by preparing class rosters, distributing grade reports, and ensuring timely entry of grades and attendance.
• Confer with the Director of Education regarding evaluation of transfer credits and transcript articulation.

• Work closely with Admissions to review, audit, and complete incoming student records.
• Coordinate with Financial Aid on SAP reporting, enrollment status changes, and documentation for Title IV compliance.
• Collaborate with Academic Affairs to ensure students remain on track for graduation.
• Provide data and documentation for institutional effectiveness and accreditation reviews.

• Manage timeclock access for clock-hour programs by adding/removing students as required.
• Create institutional email accounts for new students and assist with student portal access.
• Participate in professional development and in-service activities.
• Perform other duties as assigned by the Campus Director.

• Associate degree with at least three (3) years of administrative or clerical experience.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage confidential student data with discretion and integrity.

• Bachelor’s degree with 3–5 years of experience in student records, registrar services, or higher education administration.
• Knowledge of FERPA, state/federal reporting requirements, and accreditor expectations.
• Proficiency in student information systems and Microsoft Office Suite.

• High level of integrity and professionalism.
• Strong analytical, time management, and organizational skills.
• Ability to interpret and apply institutional policies, laws, and regulations related to enrollment.
• Ability to multi-task, manage competing priorities, and work effectively with students, peers, and community partners.
• Ability to use technology efficiently in recordkeeping and reporting functions.

COMPANY OVERVIEW

Education Management, Inc. (dba Blue Cliff College) is committed to preparing students to function proficiently in a competitive society in the career of their choice and to create within them an awareness of professional and social responsibility, along with an appreciation of principles of ethical conduct. Blue Cliff College employs a diverse team of individuals dedicated to inspiring students to strive for excellence and to achieve maximum personal potential. We offer an excellent salary and benefits package, as well as a business casual work environment and flexible work schedule because we understand your personal life is as important as your professional life. If you’re dedicated and ready to work for an organization that cares about you, please apply online.

BENEFIT PROGRAM

Featured benefits for full-time team members include:

• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Paid time off

Equal Opportunity Employment
Blue Cliff College and Current HR ("organizations") provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.